Job Description
Our company is looking for a responsible, energetic, and creative Office/ Personal Assistant to perform a variety of administrative tasks in our office. The ideal candidate should have excellent oral and written communication skills, be able to organize their work using tools, like Google Suite, have leadership qualities and be a fast learner and know how to prioritize tasks
This is an excellent opportunity for someone highly organized, detail-oriented, and thrives in a fast-paced environment. If you meet the requirements above and are looking for a challenging yet rewarding role as a Personal/ Office Assistant, we would love to hear from you!!
Responsibilities are but not limited to:
Provide comprehensive administrative support to our executive team
Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements
Coordinate and organize meetings, conferences, and events when requested
Prepare and edit correspondence, reports, presentations, and other documents
Conduct research and compile data as needed
Assist with personal tasks such as errands, reservations, and personal appointments
Maintain confidentiality of sensitive information
Enter contracts, referrals, change orders into all our CRM Softwares
Enter Checks into all our CRM Softwares
Open Correspondence and issue checks for bills
Schedule/Cancel/reschedule building inspections as requested
Track and Add all expenses into all our CRM Softwares
Update job board with projects update
Send out invoices from Vendors/Contractors for project managers approval
Issue payments for vendor or contractors as requested by Branch Manager
Update Deposits into all our CRM Softwares
Enter all purchases made with credit card into Credit Card Expenses Sheet
Make sure all the purchases made are entered into all our CRM Softwares
Obtain W9 and other information for new vendor/ contractor and add into all our CRM Softwares
Assist clients, project managers and Executives with any questions and concerns
Schedule appointments with customers to speak with Specialists.
Order office materials when needed
Keep track of Uniforms
Assist Executives and Project Managers with any job related questions or requests.
Prepare Contract Packages with all the necessary paperwork
Renew insurances and Licenses and make them up to date.
Assist with obtaining W4's and 1099's
Assist with looking for unauthorized or not notified transactions not entered in our systems
Requirements:
- Proven experience as a personal assistant or in a similar role
- Strong organizational skills with the ability to prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
- Excellent communication skills, both written and verbal
- Exceptional attention to detail and accuracy
- Ability to multitask and adapt to changing priorities in a fast-paced environment
- Strong customer service orientation with a professional and approachable demeanor
- Knowledge of office management systems and procedures
- Ability to handle confidential information with discretion
Employment Type: Full-Time
Salary: $ 22.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, For contractors,